General Information
Position Title: Administration Associate
Job Category: Administration
Duty Station(s): Yaounde
Seniority Level: Associate
ICS Level: ICS 06
Contract Type: ICA – LICA – Support – Regular
Contract Level: LICA 6
Posting End Date: 16-May-2026
Duration: 12 months
Job Highlight
Ensure smooth running of offices by supporting administration, logistics and customer focused services.
About the Region
The UNOPS Africa Regional Office, based in Nairobi, Kenya, oversees the delivery of over 250 projects across 40 countries, with a focus on fragile and conflict-affected settings. Supported by more than 1,000 staff across five multi-country offices—spanning North, West, Central, Eastern and Southern Africa, and the Horn of Africa—the office advances national priorities through strategic initiatives in Climate Action, Health, Infrastructure, Peace and Security, Middle-Income Country Support, and Small Island Developing States (SIDS). The Regional Office provides strategic leadership, operational support, and oversight in key areas including Partnerships, Communications, Management and Oversight, Infrastructure and Project Management, Health and Safety, and Security. By promoting excellence in project delivery, fostering knowledge sharing, and driving continuous improvement, the office contributes to sustainable infrastructure, transparent resource management, and a better quality of life for communities across the continent.
About the Country/Multi-Country Office
Since 1999, the Central Africa Multi-Country Office (CAMCO), headquartered in Kinshasa, DRC, has partnered with UN agencies, international organizations, and governments in 15 Central African nations. CAMCO provides fund management, technical assistance, and capacity-building across critical sectors—infrastructure, health, education, governance, procurement, and environmental protection—while working with national and local authorities to secure local ownership and sustainable impact. The diverse portfolio spans rural-community empowerment, road rehabilitation, and peace consolidation in the DRC and CAR through Disarmament, Demobilization and Reintegration (DDR) programs, alongside wide-ranging procurement and human-resource services. Recent initiatives include drinking-water systems in Cameroon, mining-sector capacity-building, health-system support in the DRC, and infrastructure development in Madagascar, funded by a broad array of international partners. Together, these projects advance regional stability, resilient infrastructure, and improved livelihoods throughout Central Africa.
Role Purpose
The Administrative Assistant provides, and may supervise, the delivery of technical and administrative support services for specialized and general administrative and logistics processes to ensure efficient and client-focused service. They prioritize a quality and results-oriented approach and ensure the optimal and economical use of office resources.
Functions / Key Results Expected:
Coordination of Administrative Services:
Coordinate individual work areas and guide staff in carrying out standard office transactions, processes, and client services, ensuring full compliance with UNOPS rules, regulations, policies, and strategies.
Monitor team performance against service agreements and assess client satisfaction.https://googleads.g.doubleclick.net/pagead/ads?gdpr=1&gdpr_consent=CQft6wAQft6wAEsACBENCSFoAP_gAEPgAARgK1IB_C7EbCFCiDJ3IKMEMAhHABBAYsAwAAYBAwAADBIQIAQCgkEYBASAFCACCAAAKASBAAAgCAAAAUAAIAAFAABAAAwAIBAIIAAAgAAAAEAIAAAACIAAEQCAAAAEAEAAkAgAAAIASAAAAAAAAACBAAAAAAAAAAAAAAAABAEAAQAAQAAAAAAAiAAAAAAAABAIAAAAAAAAAAAAAAAAAAAAAAgAAAAAAAAAABAAAAAAAQWEQD-F2I2EKFEGCuQUYIYBCuACAAxYBgAAwCBgAAGCQgQAgFJIIkCAEAIEAAEAAAQAgCAABQEBAAAIAAAAAqAACAABgAQCAQAIABAAAAgIAAAAAAEQAAIgEAAAAIAIABABAAAAQAkAAAAAAAAAECAAAAAAAAAAAAAAAAAAIAAEABgAAAAAABEAAAAAAAACAQIAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAIAAA.ILCIB_C7EbCFCiDJ3IKMEMAhXABBAYsAwAAYBAwAADBIQIAQCkkEaBASAFCACCAAAKASBAAAoCAgAAUAAIAAVAABAAAwAIBAIIEAAgAAAQEAIAAAACIAAEQCAAAAEAEAAkAgAAAIASAAAAAAAAACBAAAAAAAAAAAAAAAABAEAASAAwAAAAAAAiAAAAAAAABAIEAAAAAAAAAAAAAAAAAAAAAgAAAAAAAAAABAAAAAAAQAAAE&addtl_consent=2~61.89.122.161.184.196.230.314.442.445.494.550.576.827.1029.1033.1046.1047.1051.1097.1126.1166.1301.1342.1415.1725.1765.1942.1958.1987.2068.2072.2074.2107.2213.2219.2223.2224.2328.2331.2387.2416.2501.2567.2568.2575.2657.2686.2778.2869.2878.2908.2920.2963.3005.3023.3126.3234.3235.3253.3309.3731.6931.8931.13731.15731.33931~dv.&client=ca-pub-8127528471213975&output=html&h=250&num_ads=1&adk=3535737231&adf=319012167&pi=t.aa~a.4269927312~i.65~rp.1&w=307&fwrn=7&fwrnh=100&lmt=1777472308&rafmt=1&armr=3&sem=mc&pwprc=1921297977&ad_type=text_image&format=307×250&url=https%3A%2F%2Fcameroun.minajobs.net%2Femplois-stage-recrutement%2F41636%2F&fwr=0&pra=3&rh=256&rw=307&rpe=1&resp_fmts=3&sfro=1&asro=0&aiapmid=0.0001&aiactd=0&aicctd=0&ailctd=0&aimartd=4&aieuf=1&aicrs=1&fa=27&uach=WyJBbmRyb2lkIiwiMTQuMC4wIiwiIiwiU00tQTcyNUYiLCIxNDcuMC43NzI3LjExMSIsbnVsbCwxLG51bGwsIiIsW1siR29vZ2xlIENocm9tZSIsIjE0Ny4wLjc3MjcuMTExIl0sWyJOb3QuQS9CcmFuZCIsIjguMC4wLjAiXSxbIkNocm9taXVtIiwiMTQ3LjAuNzcyNy4xMTEiXV0sMF0.&abgtt=13&dt=1777472308047&bpp=11&bdt=2124&idt=-M&shv=r20260427&mjsv=m202604230101&ptt=9&saldr=aa&abxe=1&cookie=ID%3D12bd885dc6eb1832%3AT%3D1771246954%3ART%3D1777471989%3AS%3DALNI_MZ491u-qdg_IG-f8pE4fFPZvlYFSw&gpic=UID%3D0000135b82237e18%3AT%3D1771246954%3ART%3D1777471989%3AS%3DALNI_MZ4vapwxvi5i5CtnrMe_68Uwlb6cw&eo_id_str=ID%3D613cb0cb6b94a2bc%3AT%3D1775887351%3ART%3D1777471989%3AS%3DAA-AfjYTp7iabDQ5DZ7lixhbCRC8&prev_fmts=337×280%2C0x0&nras=2&correlator=830938830019&frm=20&pv=1&u_tz=180&u_his=1&u_h=915&u_w=412&u_ah=915&u_aw=412&u_cd=24&u_sd=2.625&dmc=4&adx=52&ady=3583&biw=411&bih=777&scr_x=0&scr_y=0&eid=95386951%2C95387777%2C95389220%2C95389571&oid=2&pvsid=5138734591564681&tmod=699538385&uas=0&nvt=1&fc=384&brdim=0%2C0%2C0%2C0%2C412%2C0%2C412%2C915%2C411%2C777&vis=1&rsz=%7C%7Cs%7C&abl=NS&fu=1152&bc=31&bz=1&bisch=0&blev=0.93&ifi=5&uci=a!5&btvi=1&fsb=1&dtd=58
Implement control mechanisms for designated administrative services, including maintaining accurate administrative control records such as financial commitments and expenditures.
Oversee inventory control, ensuring the proper issuance and tracking of inventory items and supplies.
Review travel authorizations, supporting documentation, and payment requests.
Perform a designated transactional role within the ERP system.
Compile data and research information to support financial resource planning and administrative budgets for service delivery.
Logistics and Asset Management
: Oversee the implementation of logistics systems in accordance with UNOPS procedures.
Coordinate and supervise services related to shipping and customs clearance, travel, event management, administrative investigations, transportation, insurance, building/facility/space management, and office supplies.
Coordinate procurement and asset management services, including physical verification of inventory items.
Ensure the timely preparation and submission of periodic inventory reports.
Oversee protocol services, including staff registration and obtaining host government clearances.
Liaise with local authorities regarding UNOPS staff clearances, privileges, and immunities, as well as office space and other administrative matters.
Compile information related to administrative services provided for billing at actual cost.
Supervise transportation services, ensuring customer service and regular vehicle maintenance.to insurance coverage and fuel consumption monitoring.
Ensure prompt reporting and investigation of accidents, damage, loss, or theft of vehicles, and maintain up-to-date vehicle history records.https://googleads.g.doubleclick.net/pagead/ads?gdpr=1&gdpr_consent=CQft6wAQft6wAEsACBENCSFoAP_gAEPgAARgK1IB_C7EbCFCiDJ3IKMEMAhHABBAYsAwAAYBAwAADBIQIAQCgkEYBASAFCACCAAAKASBAAAgCAAAAUAAIAAFAABAAAwAIBAIIAAAgAAAAEAIAAAACIAAEQCAAAAEAEAAkAgAAAIASAAAAAAAAACBAAAAAAAAAAAAAAAABAEAAQAAQAAAAAAAiAAAAAAAABAIAAAAAAAAAAAAAAAAAAAAAAgAAAAAAAAAABAAAAAAAQWEQD-F2I2EKFEGCuQUYIYBCuACAAxYBgAAwCBgAAGCQgQAgFJIIkCAEAIEAAEAAAQAgCAABQEBAAAIAAAAAqAACAABgAQCAQAIABAAAAgIAAAAAAEQAAIgEAAAAIAIABABAAAAQAkAAAAAAAAAECAAAAAAAAAAAAAAAAAAIAAEABgAAAAAABEAAAAAAAACAQIAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAIAAA.ILCIB_C7EbCFCiDJ3IKMEMAhXABBAYsAwAAYBAwAADBIQIAQCkkEaBASAFCACCAAAKASBAAAoCAgAAUAAIAAVAABAAAwAIBAIIEAAgAAAQEAIAAAACIAAEQCAAAAEAEAAkAgAAAIASAAAAAAAAACBAAAAAAAAAAAAAAAABAEAASAAwAAAAAAAiAAAAAAAABAIEAAAAAAAAAAAAAAAAAAAAAgAAAAAAAAAABAAAAAAAQAAAE&addtl_consent=2~61.89.122.161.184.196.230.314.442.445.494.550.576.827.1029.1033.1046.1047.1051.1097.1126.1166.1301.1342.1415.1725.1765.1942.1958.1987.2068.2072.2074.2107.2213.2219.2223.2224.2328.2331.2387.2416.2501.2567.2568.2575.2657.2686.2778.2869.2878.2908.2920.2963.3005.3023.3126.3234.3235.3253.3309.3731.6931.8931.13731.15731.33931~dv.&client=ca-pub-8127528471213975&output=html&h=250&num_ads=1&adk=3535737231&adf=224688394&pi=t.aa~a.4269927312~i.98~rp.1&w=307&fwrn=7&fwrnh=100&lmt=1777472308&rafmt=1&armr=3&sem=mc&pwprc=1921297977&ad_type=text_image&format=307×250&url=https%3A%2F%2Fcameroun.minajobs.net%2Femplois-stage-recrutement%2F41636%2F&fwr=0&pra=3&rh=256&rw=307&rpe=1&resp_fmts=3&sfro=1&asro=0&aiapmid=0.0001&aiactd=0&aicctd=0&ailctd=0&aimartd=4&aieuf=1&aicrs=1&fa=27&uach=WyJBbmRyb2lkIiwiMTQuMC4wIiwiIiwiU00tQTcyNUYiLCIxNDcuMC43NzI3LjExMSIsbnVsbCwxLG51bGwsIiIsW1siR29vZ2xlIENocm9tZSIsIjE0Ny4wLjc3MjcuMTExIl0sWyJOb3QuQS9CcmFuZCIsIjguMC4wLjAiXSxbIkNocm9taXVtIiwiMTQ3LjAuNzcyNy4xMTEiXV0sMF0.&abgtt=13&dt=1777472308047&bpp=5&bdt=2123&idt=5&shv=r20260427&mjsv=m202604230101&ptt=9&saldr=aa&abxe=1&cookie=ID%3D12bd885dc6eb1832%3AT%3D1771246954%3ART%3D1777471989%3AS%3DALNI_MZ491u-qdg_IG-f8pE4fFPZvlYFSw&gpic=UID%3D0000135b82237e18%3AT%3D1771246954%3ART%3D1777471989%3AS%3DALNI_MZ4vapwxvi5i5CtnrMe_68Uwlb6cw&eo_id_str=ID%3D613cb0cb6b94a2bc%3AT%3D1775887351%3ART%3D1777471989%3AS%3DAA-AfjYTp7iabDQ5DZ7lixhbCRC8&prev_fmts=337×280%2C0x0%2C307x250&nras=3&correlator=830938830019&frm=20&pv=1&u_tz=180&u_his=1&u_h=915&u_w=412&u_ah=915&u_aw=412&u_cd=24&u_sd=2.625&dmc=4&adx=52&ady=5176&biw=411&bih=777&scr_x=0&scr_y=0&eid=95386951%2C95387777%2C95389220%2C95389571&oid=2&pvsid=5138734591564681&tmod=699538385&uas=0&nvt=1&fc=384&brdim=0%2C0%2C0%2C0%2C412%2C0%2C412%2C915%2C411%2C777&vis=1&rsz=%7C%7Cs%7C&abl=NS&fu=1152&bc=31&bz=1&bisch=0&blev=0.93&ifi=6&uci=a!6&btvi=2&fsb=1&dtd=61
Supervise external transportation providers, including customer service delivery and invoice processing.
Develop and share knowledge
by supporting the organization, facilitation, and delivery of training and learning sessions on topics related to administration, logistics, travel, transportation, and asset and inventory management.
Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing your insights and lessons learned.
Conduct research on administrative topics and contribute to the preparation of reports, summaries, and briefing notes.
Skills
: Communication, Data Analysis, General Administration, Inventory Management, Logistics Management, Travel Management.
Education
Requirements
: Required:
High school diploma (or equivalent) with 6 years of relevant experience OR
a Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience is required.
Desired:
A nationally or internationally recognized professional certificate in administration is desirable.
Experience Requirements: Relevant experience in administration, logistics, operations, or related fields is required. Experience
using collaboration and productivity tools (e.g., MS Office, G Suite, etc.) and web-based management systems is required. Desired: Experience working in multicultural environments or within UN system organizations in a developing country is desirable. Experience in development or humanitarian aid is desirable. Language Requirements: Language Proficiency Level Required: French: Fluent Required ; English: Fluent Desired
HOW TO APPLY?
All applications must be submitted ONLINE at: https://careers.unops.org/careersmarketplace/JobDetail/Administration-Associate/2560
