CAMEROON EMPLOYMENT SERVICES , a company specializing in human resources management, supporting businesses and young people in achieving their professional objectives, is looking for an EXECUTIVE ASSISTANT for one of its clients .
Assignment :
Provide secretarial services to the Group’s General Management as well as import procedures in collaboration with the Group’s freight forwarder.
Main activities :
SECRETARIAT
· Manage the Chairman and CEO’s agenda and daily schedule;
· Prepare and check the files necessary for the manager’s mission (documentation, reports, communication materials, various notes for meetings, etc.);
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· Welcome, inform and guide the establishment’s staff and users;
· Manage mail;
· Receive and filter telephone calls;
· Physically host appointments;
· Enter, format various documents (letters, reports, summons, etc.), reproduce and/or scan them and distribute them;
· Update the databases used at the secretariat level; directory, account numbers, etc.
· Production of mailings;
· Classify and archive (paper and digital) documents and information;
· Prepare various meetings and produce minutes (department head meetings, etc.) as required;
· Ensure the routing of order forms for office supplies from the various departments;
· Establishment of transfer orders and routing for signature;
· Drafting of reports (group import status and other reports);
· Manage expense reports;
· Place orders for equipment, supplies, consumables and check the conformity of deliveries;
· Assist the PCA in its activities.
LOGISTICS AND TRANSPORT
· Follow the procedure for importing goods (from opening the import declaration to receiving customs documents for archiving):
– Ensure that all import documents are up to date and available;
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– Ensure compliance with formalities prior to import operations;
– Ensure compliance with the complete import procedure.
· Creation and preparation of travel files from the visa application to the actual trip and mission orders;
· Ensure the management of flight ticket reservation requests during staff travel and in connection with logistics, guest hotel reservations;
· Manage the necessary administrative files (permits, invoices, etc.);
· Make proposals for updating contracts with service providers (hotels, parcel transport);
· Prepare and organize the logistics of various professional events (meetings, travel, oral presentations, seminars, trade fairs, conference calls, etc.);
· Perform other tasks requested by the hierarchy;
The post holder must have:
· Academic level Bac G1/Professional degree in Logistics & transport
· Professional experience : Bilingual – English and French
05 years of similar experience.
Proficiency in Microsoft Office