STREET 16, MAILLE 18 CITÉ SAD BANGA JAPOMA
DEADLINE: AUGUST 29, 2024
MK Groupe is looking for an executive assistant to manage the secretariat of the
MK Groupe corporation entities, provide support for the administrative management of all member entities of the Corporation. She is responsible for providing support in management, communication , information and file monitoring, and is in regular contact with the focal points of each entity of the corporation.
CONDITIONS: Minimum level of diploma required → BAC+2 Required qualification(s) → Desired experience in the role of executive secretary APPLICATION FILE Up-to-date CV in French or English with photo Cover letter Copy of national identity card / photo front and back
CHARACTERISTICS OF THE OFFER
Type of contract → Pre-employment internship Nature of the offer → Open national call for applications Performance assessment criteria → Based on expected results Experience → Previous experience as an executive assistant Language → French and English required Working hours → 7:30 a.m./12 p.m.-2 p.m./6 p.m. Length of the assessment period → 3 months X2 Contract duration if confirmed → Permanent employment contract To be submitted on https://mkonnected.com/fr/opportunities/3428-detail-recrutement-dune-assitante-de-direction © MK, Recruitment of an executive assistant intern mkonnected.com m.konnected.com → Organize the reception service; hold the telephone switchboard → Manage mail in relations with each entity of the Corporation → Ensure the interface function between the entities of the corporation and the outside → Physical and telephone reception, knowing how to prioritize (degree of importance, urgency), filter, redirect, transmit → Search for information by reading documents and/or databases, restitution → Writing notes and letters based on oral instructions and/or files, → Updating and monitoring management dashboards, ensuring feedback to the people concerned about files or actions → Supervise the work of support staff (maintenance agent, garbage pre-collection service) → Organize the processing and dissemination of information according to the recipients (the entire group, staff of a particular entity, etc.) → Organization and updating of files, classification in an appropriate manner (electronically
or paper) and archiving
→ Note-taking, writing and monitoring of minutes for meetings according to the recipients ((
the entire group, staff of a particular entity, etc.)
→ Ensure secretarial tasks
→ Management of the agenda and priorities
→ Management of incoming and outgoing document flows (reception, analysis, orientation, monitoring, archiving)
→ Organization of travel, meetings and appointments
→ Contribute to the organization and participation of MK in various events, including trade fairs;
→ Reformatting administrative documents in an appropriate form (table, graph,
PowerPoint presentation, etc.)
→ Monitoring of accounting and human resources documents relating to the entities concerned
→ Contribute to the promotion of the brands of the corporation’s entities according to the communication plan
, marketing plan of each entity of the group;
→ Organize press relations in collaboration with experts in the field (find the media and
press release)
MISSIONS
Technical skills
→ Mastery of office tools: Word, Excel, Outlook, Powerpoint, social networks
→ Mastery of executive secretarial techniques and tools
→ Knowledge of the working environment of consulting firms
→ Knowledge of accounting
→ Knowledge of human resources
REQUIRED SKILLS
Know-how
→ Oral and written mastery of the French language
→ Oral and written mastery of the English language
→ Ability to assess the urgency of a request
→ Management of delicate situations
→ Ability to manage pressure
Soft skills
→ Rigor, autonomy
→ Organizational skills
→ Diplomacy
→ Interpersonal skills and teamwork
→ Proactiveness
→ Availability
→ Reserve quality
© MK, Recruitment of an executive assistant intern