🏢 Organization: OYSTA Labs
📍 Location: Douala, Cameroon
🕒 Work Arrangement: Full-time, on-site
📌 About the Opportunity
OYSTA Labs is recruiting an Administration & Document Management Intern to support document organization, routine administrative tasks, and information flow between OYSTA Labs, its founder, and external Human Resources and Finance consultants.
The successful candidate should be organized, detail-oriented, reliable, and capable of following up on assigned tasks. Working with the Program and Growth Coordinator and the founder, the intern will manage designated records and tracking sheets, follow up on missing information, and help document processes to improve administrative efficiency and reliability.
📋 Key Responsibilities
1. Document and Records Management
– Receive, scan, name, upload, and file company documents according to approved folders and naming conventions.
– Maintain assigned registers and tracking sheets.
– Identify missing, inconsistent, or duplicate information and flag it for correction.
– Organize documents so authorized team members can easily retrieve them.
– Prepare simple filing checklists and procedures for review and approval.
2. Administrative Coordination
– Prepare reports, presentations, correspondence, and meeting materials using validated information.
– Take meeting minutes when required and follow up on agreed action points.
– Track requests sent to HR and Finance consultants, including submitted documents, pending items, and necessary follow-ups.
– Help organize personnel files and financial supporting documents in accordance with access permissions and instructions from the relevant consultants.
– Assist with other approved administrative tasks and errands as needed.
3. Confidentiality and Professional Judgment
– Handle company, personnel, and financial documents using approved systems and within authorized access levels.
– Exercise discretion when handling confidential or sensitive information.
– Report missing information, errors, and delayed decisions to the appropriate person.
– Refer decisions concerning HR, finance, expenditure, or personnel to authorized individuals rather than acting beyond the scope of the position.
🎓 Required Qualifications
– HND, BTS, or an equivalent two-year post-secondary qualification (Bac+2) in Administration, Office Management, Business Management, Document Management, or a related field.
✅ Experience and Skills
– Relevant practical experience gained through an internship, employment, volunteering, or student leadership involving document organization, recordkeeping, request tracking, or administrative support.
– Approximately one year of combined relevant practical experience is desirable.
– Excellent attention to detail, organizational skills, and follow-up abilities.
– Good written and verbal communication skills, including the ability to send polite reminders to colleagues and consultants.
– Discretion and sound judgment when handling confidential information.
– Basic knowledge of email and digital documents, with a willingness to learn OYSTA Labs’ document management and tracking tools.
– Ability to identify missing information, suggest next steps, and seek guidance when a decision exceeds one’s authority.
🎁 Benefits
– Access to AI-related training at OYSTA Labs, tailored to the intern’s current level and development needs.
– Practical exposure to administration, document management, and coordination processes.
– Hands-on experience working with real company records, administrative systems, and external consultants.
– Potential paid employment after the internship for candidates who meet agreed performance standards, subject to the company’s staffing needs.
📩 How to Apply
Submit the following via WhatsApp:
1. The position you are applying for: Administration & Document Management Intern.
2. A brief expression of interest explaining why you are interested in the role and why your profile is suitable.
3. Your CV.
📲 Apply via WhatsApp: https://wa.me/message/CALVP67B3EI5F1
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