1. JOB IDENTIFICATION
Title: Administrative & Executive Assistant to the General Management
Reporting to: Chairman and CEO (CEO)
Location: Douala
Contract Type: Permanent
2. JOB MISSION
As the Chairman and CEO’s right-hand person, the Administrative & Executive Assistant
provides high-
level strategic, administrative, organizational, and relational support.
She ensures the smooth operation of the General Management, anticipates the CEO’s needs,
coordinates priorities, ensures the quality of decision-making, and represents
the company’s image and standards of excellence to partners,
clients, and institutions through her professionalism.
She is recognized for her keen attention to detail, absolute discretion, perfectionism,
interpersonal skills, and ability to take initiative independently.
3. MAIN RESPONSIBILITIES
A. Executive Assistance to the CEO
• Manage a complex and evolving schedule.
• Anticipate priorities and effectively organize the CEO’s day.
• Prepare strategic files before each meeting.
• Organize national and international travel.
• Prepare briefing notes and decision-making support materials.
• Ensure rigorous follow-up on decisions made.
• Filter requests and manage priorities.
• Guarantee the CEO’s continuous availability of necessary information.
B. High-Level Administrative Management
• Draft strategic correspondence.
• Prepare executive presentations. •
Prepare minutes of Management meetings. •
Produce monitoring dashboards.
• Ensure document management for the General Management.
• Guarantee impeccable physical and digital archiving.
JOB DESCRIPTION
ADMINISTRATIVE & EXECUTIVE ASSISTANT TO THE
GENERAL MANAGEMENT (M/F)
Douala, Cameroon
• Ensure the quality of all documents submitted to Management.
C. Coordination of General Management Activities
• Monitor strategic projects.
• Follow up with managers on deadlines.
• Monitor the progress of action plans.
• Prepare management meetings.
• Coordinate interactions between different departments.
• Identify potential delays and propose solutions.
• Facilitate the flow of information between senior management and the teams.
D. Organization of the CEO’s Events
The Executive Assistant is responsible for organizing and coordinating events involving the
CEO.
In this capacity, she:
• prepares official ceremonies; organizes institutional meetings;
• coordinates conferences and seminars;
• oversees meetings with strategic partners;
• ensures adherence to protocol; coordinates invitations;
• welcomes VIP guests; prepares protocol files;
• ensures the smooth running of each event;
• represents the Executive Management with elegance and professionalism.
She serves as a true showcase for the company at official events.
E. Institutional Communication
• Serves as the primary point of contact between the CEO and stakeholders.
• Manages sensitive communications.
• Prepares speeches, memos, and institutional messages.
• Ensures professional communication in all circumstances.
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• Preserves the Executive Management’s brand image.
F. Confidentiality and Governance
• Guarantees absolute confidentiality.
• Handles strategic documents.
• Complies with internal procedures.
• Protect the interests of the General Management.
4. CROSS-FUNCTIONAL RESPONSIBILITIES
• Participate in strategic projects.
• Conduct documentary research.
• Design executive-level PowerPoint presentations.
• Participate in the continuous improvement of administrative processes.
• Propose organizational innovations.
• Contribute to optimizing the General Management’s operations.
5. REQUIRED PROFILE
Education & Experience Bachelor’s degree
(Bac+3) to Master’s degree (Bac+5) in: Executive Assistance, Business Administration, Management,
Communication, Administration, Public Relations.
Minimum 5 years of experience working with a Chairman and CEO, General Manager,
Executive Director, or member of an Executive Committee.
Experience in a demanding or international environment is an asset.
6. TECHNICAL SKILLS
• Excellent command of Microsoft Office Suite.
• Excellent writing skills.
• Management of complex schedules.
• Organization of executive events.
• VIP reception protocols.
• Document management.
• Development of dashboards.
• Excellent written and oral communication skills.
• Good business acumen.
• Proficiency in collaborative tools.
7. BEHAVIORAL SKILLS
The ideal candidate is recognized for:
• Impeccable professionalism and ethics;
• Excellent presentation and sense of institutional representation;
• Absolute discretion and strict respect for confidentiality;
• High sense of organization, rigor, and perfectionism;
• Initiative, autonomy, and foresight;
• Excellent management of priorities, stress, and unforeseen events;
• Emotional intelligence, diplomacy, and excellent interpersonal skills;
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• Responsiveness, analytical skills, and problem-solving abilities;
• Results-oriented, service-oriented, and committed to excellence;
• Loyalty, reliability, and the ability to professionally represent the CEO
and the company.
8. PERFORMANCE INDICATORS (KPIs)
• Adherence to deadlines and General Management objectives; • Achieving the satisfaction of the CEO
and stakeholders;
• Quality, reliability, and compliance of files, reports, and administrative deliverables;
• Rate of completion and follow-up of action plans and decisions of the General Management;
• Quality of the organization and coordination of meetings, missions, and
institutional events;
• Responsiveness, ability to manage priorities and emergency situations;
• Compliance with confidentiality, discretion, and information security requirements;
• Quality of communication and representation of the General Management to
internal and external stakeholders; Number and relevance of initiatives to improve administrative and organizational
processes .
9. SPECIFIC CONDITIONS • Availability according to the General Management’s requirements. • Flexible hours. • Occasional travel. • Participation in institutional events. • Strict adherence to confidentiality. • Impeccable professional presentation. • Ability to thrive in a demanding environment.
APPLICATION PROCEDURES: If you meet this exceptional profile, please send your application (detailed CV and cover letter) to the following address: Email: lucdnymarvyn@gmail.com Deadline: Before July 25, 2026 at 3:30 PM. Email subject (Required): Administrative & Executive Assistant to the General Management
