JOB DESCRIPTION FOR THE EXECUTIVE ASSISTANT
Profile: Bilingual Executive Assistant (French – English)
Job Description
ENGITAS, a company specializing in IT services for
server infrastructures, networks, security, system audits, project management and
user environments, is looking for a Bilingual Executive Assistant. She
will play a key role in providing administrative, commercial and organizational support to
management and teams. This position is essential to ensure good
coordination in a growing but small-staffed structure.
Skills Required
ο· Bilingual French/English: Excellent command of both languages, both
written and spoken, to facilitate communication with clients, partners
and international teams.
ο· Versatility: Ability to manage various tasks, ranging from administrative management
to commercial assistance.
ο· Organizational skills: Autonomy and rigor in managing priorities
and deadlines.
ο· Computer skills: Good knowledge of office tools
and ideally, familiarity with IT environments (
server infrastructures, networks, security) to understand the specific needs
of ENGITAS.
Responsibilities
1. Administrative management:
o Maintaining and updating company files, filing and
archiving.
o Managing the management agenda, making appointments and
organizing travel.
o Preparing and monitoring administrative documents.
2. Secretarial and management support:
o Writing and managing correspondence (emails, letters,
reports) in French and English.
o Handling telephone calls and welcoming visitors.
o Organizing meetings and writing minutes.
3. Sales assistance:
o Support in preparing commercial offers and
tender response documents.
o Monitoring orders, invoices and quotes related to
customer projects.
o Coordination with teams for customer relationship management and
project implementation.
Academic / Professional Background
ο· Experience: Minimum of 2 years in a bilingual executive assistant role
, preferably in the IT or technical sector.
ο· Education: Diploma in management, professional license, modern literature,
assistantship or commerce, with a specialization in executive support or
in business administration.
ο· Personal qualities:Β Discretion, organizational skills, proactivity, and
interpersonal skills.
Advantages of the position
ο· Dynamic environment in a growing structure, where
the executive assistant will be a central pillar to support the teams and
management.
ο· Variety of missions and opportunities for personal development, with
exposure to innovative projects in information technology.
Please submit your application to the following email address: recrutement.rh@engitas.com